UNA Board Meeting: In Brief

The UNA Board of Directors met on Tuesday, July 18, 2023, at 5:30 p.m. Below is a summary of the meeting.

Please note that this summary being provided to UNA Members as a timely update ahead of the approval of the official meeting minutes at the next Board meeting (September 19, 2023).

All reports referenced are available in the July Board Meeting Package

Campus and Community Planning Report

Carole Jolly, Director of Community Development and Engagement at Campus and Community Planning, presented the July 2023 report contained in the agenda package, followed by questions from the Board.

• Read the full report on page 7 of the Agenda Package

Electoral Area A Report

Electoral Area A Director, Jen McCutcheon presented the July 2023 reports, followed by questions.

• Read the full report on page 10 of the Agenda Package

Finance & Audit Committee Update

• Audited Financial Statements 2022/23
  Leroy Van Spronsen, Partner, Johnsen Archer LLP presented the 2022/23 Audited Financial Statements, followed by questions from the Board. The Board approved the UNA’s financial statements for the year ended March 31, 2023, and the Chair was authorized to sign the financial statements on behalf of the Board to confirm that approval has been given.
  • Read the full report on page 15 of the Agenda Package
• 2023-24 Insurance Renewal Update
  The Chief Administrative officer presented the report contained in the agenda package, followed by questions from the Board.
  • Read the full report on page 55 of the Agenda Package
• Neighbours’ Levy & Fire Services Fee for 2023-24
  The Finance Manager presented the report contained in the agenda package, followed by a question from the Chair.
  • Read the full report on page 58 of the Agenda Package
• Community Field Replacement Reserve
  The Finance Manager presented the report contained in the agenda package, followed by questions and discussion. The Board agreed to allow UBC to transfer the budgeted amount of $60,000 to the Community Field Replacement Reserve in the Neighbours’ Fund for fiscal year 2023/24.
  • Read the full report on page 61 of the Agenda Package

Management Report

The Management team summarized their respective reports contained in the agenda package, followed by questions from the Board.

• Read the full report on page 63 of the Agenda Package

2023-24 UNA Staff Work Plan – 1st Quarter Update

The Chief Administrative Officer presented the report contained in the agenda package. No questions followed.

• Read the full report on page 75 of the Agenda Package

Vista Point Childcare Facility Sublicense and Operating Agreement Extension

The Operations Manager presented the report contained in the agenda package. The Board approved the attached Vista Point Childcare Facility Sublicense and Operating Agreement Extension and authorize the Chair to execute the agreement.

• Read the full report on page 85 of the Agenda Package

Sublicence Agreement – YMCA Before and After School Program

The Operations Manager presented the report contained in the agenda package, followed by questions. The Board approved the attached Sublicence Agreement – UNA and YMCA – After School Care and authorize the Chair to execute the agreement.

• Read the full report on page 89 of the Agenda Package

Contingency Reserve Withdrawal – Old Barn Community Centre Audio Visual Equipment Replacement Project

The Operations Manager presented the report contained in the agenda package, followed by questions.

The Board requested that UBC withdraw from the Contingency Reserve and pay to the UNA an amount equal to the UNA’s expenditures to be incurred (other than GST) for the Old Barn Community Centre Audio Visual Equipment Replacement Project, which amount is estimated to be approximately at $35,000 and provide the UNA with written confirmation that the Neighbours Fund may be used to make the payment to the UNA. The Board also approved the withdrawal by UBC of a further amount from the Contingency Reserve equal to 33-1/3% of the amount of GST payable by UBC in respect of the requested payment to the UNA.

• Read the full report on page 114 of the Agenda Package

Community Engagement Advisory Committee Update

Director Kang provided a brief verbal update to the Board. No questions followed.

Adjournment

The Board adjourned into a Closed Session to discuss dealings with other entities or individuals where disclosure of the information being discussed could be harmful to the UNA’s interests; the appointment of individuals other than Directors to, or removal from, a committee, working group, or other body; and approval of minutes for a closed session or restricted closed session of a Board meeting.