UNA Board Meeting: In Brief

The UNA Board of Directors met on Tuesday, June 20, 2023, at 5:30 p.m. Below is a partial summary of the meeting. Additional updates to this post will be made on Tuesday, July 4, 2023.

Please note that this summary being provided to UNA Members as a timely update ahead of the approval of the official meeting minutes at the next Board meeting (July 18, 2023).

All reports referenced are available in the June Board Meeting Package

Campus and Community Planning Report

Carole Jolly, Director of Community Development and Engagement at Campus and Community Planning, presented the June 2023 report contained in the agenda package, followed by questions from the Board.

• Read the full report on page 5 of the Agenda Package

Electoral Area A Report Electoral

The Chair informed that Board that the Electoral Area A Director, Jen McCutcheon sent her regrets. There were no questions about the June report contained in the agenda package.

• Read the full report on page 8 of the Agenda Package

Management Report

The Management team summarized their respective written reports contained in the agenda package, followed by questions from the Board.

• Read the full report on page 19 of the Agenda Package

UNA Bylaw Amendments
Director Holmes presented the report distributed to the Board on June 16, 2023. The Board will be seeking members’ approval at the UNA’s 2023 Annual General Meeting for the proposed amendments to the UNA Bylaws, attached to the report to the Board dated June 16, 2023.

• Read the full report.

2023 Annual General Meeting Planning

The Chief Administrative Officer presented the report contained in the agenda package. The Board confirmed that the UNA will hold the 2023 Annual General Meeting on Wednesday, September 27, 2023 commencing at 7 pm at the Wesbrook Community Centre. The Board also approved the 2023 Notice of AGM package and Special Resolution Ballots.

• Read the full report on page 30 of the Agenda Package

Capital Replacement Reserve Withdrawal: Old Barn Community Centre Roof Replacement Project

The Operations Manager presented the report contained in the agenda package.

The Board approved the replacement of the existing Old Barn Community Centre roof cedar shingles with premium asphalt shingles resembling the original cedar roofing design.

The Board will be requesting that UBC withdraw from the Capital Replacement Reserve and pay to the UNA an amount equal to the UNA’s expenditures to be incurred (other than GST) for the Old Barn Community Centre Roof Replacement project, which amount is estimated to be approximately at $165,000 and that UBC provide the UNA with written confirmation that the Neighbours Fund may be used to make the payment to the UNA.

The Board approved the withdrawal by UBC of a further amount from the Capital Replacement Reserve equal to 33-1/3% of the amount of GST payable by UBC in respect of the requested payment to the UNA.

• Read the full report on page 55 of the Agenda Package

UBC-UNA Charging Station Agreement

The Operations Manager presented the report contained in the agenda package, followed by discussion.

• Read the full report on page 74 of the Agenda Package

Adjournment

The Board adjourned into a Closed Session to discuss dealings with other entities or individuals where disclosure of the information being discussed could be harmful to the UNA’s interests, and approval of minutes for a closed session or restricted closed session of a Board meeting, and the appointment of individuals other than Directors to, or removal from, a committee, working group, or other body.