UNA Board Meeting: In Brief

The UNA Board of Directors met on Tuesday, May 16, 2023, at 5:30 p.m. Below is a summary of the meeting.

Please note that this summary being provided to UNA Members as a timely update ahead of the approval of the official meeting minutes at the next Board meeting (June 20, 2023).

All reports referenced are available in the May Board Meeting Package

UBC RCMP Update

Sargeant Chuck Lan delivered a verbal report followed by questions from the Board.

Campus and Community Planning Report

Carole Jolly, Director of Community Development and Engagement at Campus and Community Planning, presented the May 2023 report contained in the agenda package, followed by questions from the Board.

• Read the full report here.

Electoral Area A Report Electoral

Electoral Area A Director, Jen McCutcheon presented the report contained in the agenda package, followed by questions from the Board.

• Read the full report on page 7 of the Agenda Package

UNA Recreation and Culture Programming Review

Allan Neilson of Neilson Strategies Inc., and Jennifer Siddon of Siddon Strategic Communications presented the report contained the agenda package, followed by questions from the Board. The Board thanked the staff as well as the consultants for the report.

• Read the full report on page 14 of the Agenda Package

UNA Landscape Management Plan

Jana Zelenski, Principal, Landscape Architect at LANARC presented the report contained in the agenda package, followed by Board discussion. The Board acknowledged the receipt of the UNA Landscape Management Plan and endorse the general direction of the plan.

• Read the full report on page 130 of the Agenda Package

Management Report

The Management team summarized their respective written reports contained in the agenda package, followed by questions from the Board.

• Read the full report on page 267 of the Agenda Package

2022-23 UNA Staff Work Plan – 4th Quarter Update

CAO Sundance Topham delivered the fourth and final update on the 2022-23 Staff Work Plan.

• Read the full report on page 21 of the Agenda Package

UNA Bylaw Amendments to Implement Online Voting

Director Holmes presented his report on bylaw amendments to implement online voting. The Board directed staff to request comments from residents on version 3 of the draft amendments to the UNA Bylaws to implement online voting.

• Read the full report on page 278 of the Agenda Package

Draft Amendments to UNA Bylaws – Updating and Other Minor Amendments

Director Homes presented the report on proposed minor amendments to the UNA Bylaws. The Board directed staff to request comments from residents on version 1 of the draft amendments to update and make other minor amendments to the UNA Bylaws.

• Read the full report on page 296 of the Agenda Package

UBC Development Permit Board – UBC Resident Member

The CAO presented the report on recruiting a resident member to be part of the UBC Development Permit Board. The Board passed a motiong for the UNA to solicit and short-list Resident Member candidates for consideration of recommendation to the Associate Vice President Campus and Community Planning for appointment to the UBC Development Permit Board

• Read the full report on page 313 of the Agenda Package

UBC Community Amenity Charges Report

The Chief Administrative Officer presented a report on UBC community amenity charges. No questions followed.

• Read the full report on page 328 of the Agenda Package

Neighbours’ Agreement Committee

Directors Holmes provided a brief oral update followed by a comment from Director Jolly.

New Business: UNA Governance Meetings – Scheduling Process Changes

The Administrative Assistant presented the report on changes to the scheduling process of UNA governance meetings. No questions followed.

• Read the full report on page 339 of the Agenda Package

Adjournment

The Board adjourned into a Closed Session to discuss dealings with other entities or individuals where disclosure of the information being discussed could be harmful to the UNA’s interests, and approval of minutes for a closed session or restricted closed session of a Board meeting, and the appointment of individuals other than Directors to, or removal from, a committee, working group, or other body.