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July 29, 2022 Board Meeting: In Brief, Governance, News

The UNA Board of Directors met on Tuesday, July 19, 2022, at 5:30 p.m. through videoconference. Below is a summary of the meeting.

Please note that this summary is being provided to UNA Members as a timely update ahead of the approval of the official meeting minutes at the next Board meeting (September 20, 2022).

 

UNA 2022-23 Campus Vision 2050 Engagement Strategy
UBC Campus and Community Planning staff provided an update on CampusVision 2050 and the next steps in the consultation process.

UBC RCMP Detachment Update
Sergeant Chuck Lan provided a verbal report on recent crimes that have taken place in the UBC area. Sergeant Lan warned the community about rental scams where scammers pose as landlords and disappear after collecting a rental deposit from victims.

Campus and Community Planning Report
Director of Community Development, UBC Campus and Community Planning, Carole Jolly provided an update on the eagles’ next on Lot 6 (a new development) and the approach UBC is taking to protect the habitat. After working with the BC Ministry of Forests and other wildlife experts, they have now put in place a protected species management plan. Construction on Lot 6 will not take place until the nest is empty of eaglets. More information will be available in the coming weeks.

Electoral Area A Report
Electoral Area A Director Jen McCutcheon was not in attendance but submitted a written report.

UNA Draft Strategic Plan Presentation
Allan Neilson from Neilson Strategies presented a draft of the strategic plan. The draft plan is the output of the planning meeting with the Board and senior staff that took place in June. The Board gave their feedback during this meeting and will also be able to submit written feedback post-meeting. The second draft will be submitted by Neilson Strategies at a future Board meeting.

Finance Committee Update

A. Audited Financial Statements and Report to Board (Draft)
Rob Matty, Partner, Johnsen Archer LLP and Prabh Toor, Manager, Johnsen Archer LLP provided a report to the Board on the audited financial statements and the auditing process. The auditors issued a clean opinion on the UNA’s financial statements. The Board voted to approve the financial statements for the year-ended March 31, 2022.

Read the report: Audited Financial Statements and Report to Board

B. Appointing an Auditor for the next AGM
The Finance Committee recommended that the Board’s appointment of Johnson Archer LLP as the UNA’s auditor be placed on the agenda for the 2022 Annual General Meeting. This was approved by that Board.

Read the Report: Appointing an Auditor for the next AGM

C.   2022-23 Insurance Renewal Update
Sundance provided an update on the status of the insurance renewal. All insurance items pending have been renewed. His report includes an outline of the minor insurance coverage changes.

Read the report: 2022-23 Insurance Renewal Update

Management Report
UNA CAO Sundance Topham and the management team delivered their monthly updates.

First Quarter Work Plan

UNA CAO Sundance Topham highlighted work on landscaping, governance-related items (Strategic Plan and CampusVision 2050), the annual audit and the record management project.

Events Schedule and Neighbours Day Update
UNA Recreation Manager Dave Gillis provided an overview on UNA Events, the structure of the events over the period of a calendar year, along with an update on the UNA’s upcoming signature event, Neighbours Day, happening on September 10.

New Business: Letter from Campus and and Community Planning re: University Neighbourhood Childcare Services and Elementary Schools
The Board received a response to their letter asking UBC Campus and Community Planning for more childcare services and elementary school spots.