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Notice of 2024 Meeting

The 2024 Annual General Meeting (AGM) of the University Neighbourhoods Association (UNA) was held on Wednesday, October 2, 2024 at 7 p.m. at the Wesbrook Community Centre, located at 3335 Webber Lane.

Download the 2024 Notice of AGM that outlined the AGM notice, agenda and the proposed changes to the Bylaws.

2024 Notice of AGM

Agenda

  • 2024 AGM Agenda

    The following business was conducted at the 2024 Annual General Meeting:

    A. Introduction

    1. Review of meeting procedure
    2. Motion to adopt the agenda
    3. Motion to accept the 2023 Annual General Meeting Minutes

    B. Reports

    1. Chair’s Annual Report
      • Question and Answer period
    2. Finance and Audit Committee report
      • Question and Answer period
    3. Presentation of UNA 2023/2024 Financial Statements
      • Question and Answer period
      • Motion to appoint the auditor
    4. UBC presentation on the Neighbours’ Fund
      • Question and Answer period
    5. Chief Administrative Officer’s report
      • Question and Answer period

    C. Other Business

    1. Proposed UNA Bylaw Amendements
      • Special Resolution A: Byelections, Appointments, and Minor Amendments BE IT RESOLVED THAT, as a special resolution by a majority of not less than two thirds of the members who vote at the Annual General Meeting of members of the Association, the Bylaws of the Association be altered to implement a new by-election and appointment process for Directors and to make minor changes as per the amendments included in the notice of the Annual General Meeting.

    D. Question and Answer Period

    E. Results of The UNA Bylaw Amendments Voting (if available)

    F. Motion to Adjourn

How to Vote at the AGM

In-Person
Upon registration at the venue, UNA members must present a valid form of ID to receive their voting cards (for motions) and paper ballots (for special resolutions). Please arrive early to ensure that you have your materials before the Chair calls the meeting to order. Voting cards and ballots will not be reissued if lost.

By Proxy
If you are unable to attend the AGM, you may appoint another UNA member as a proxyholder on your behalf by completing the enclosed 2024 AGM Proxy Form. A UNA member who is not a director can be a proxyholder for at most five other members. Proxyholders will receive their voting materials during registration. Please arrive early to ensure that you have your materials before the Chair calls the meeting to order. Voting cards and ballots will not be reissued if lost.

Valid Forms of ID

  • Driver’s license (with current UNA address)
  • B.C. Identification Card (with current UNA address)
  • Government-issued ID and utility bill (with current UNA address)
  • Government-issued ID and Wesbrook Properties lease
  • Government-issued ID and Village Gate Homes lease
  • Government-issued ID and credit card statement (with current UNA address)
  • Government-issued ID and bank statement (with current UNA address)

Meeting Materials

The following materials were referenced at the 2024 Annual General Meeting:

  1. Draft: 2023 Annual General Meeting Minutes | Download
  2. Audited Financial Statements for Fiscal Year Ending March 31, 2024 | Download
  3. Annual General Meeting Slide Deck | Download
  4. Guide to the Proposed UNA Bylaws Amendments | Download
  5. Annual Report 2023-2024 | Download

Annual General Meeting Minutes

The 2024 AGM minutes will be approved at the 2025 AGM.